|
Technology
Info, Tips Page , FAQs MS
Outlook Tips MS Outlook 2000: Technology Quick Tips # 60 - 70
60. Appointments With Ease Did you know there are several ways to create a new appointment? Just use the one that's right for you. Go to the date you want to create the appointment for. Using your mouse, click on the starting time and drag down to the ending time, then type a name for the appointment. Then, click anywhere outside the appointment box or press Enter. Or you can also press Ctrl-N when you're in Calendar view. ~~~~~~~
If you want to send a copy of a message to someone else but you don't want the other recipients to know about it, use the Bcc: (Blind Carbon Copy) filed instead of the Cc: or To: field. A copy of the message is sent to each person listed in the Bcc: field, but the people in the To: and Cc: fields can't see the names of the Bcc: recipients. If the Bcc: field doesn't appear in the New Message window, choose View, Bcc to enable this optional field. ~~~~~
If you've found an interesting newsgroup, you probably want to update the message headers for that newsgroup often enough so that you can see what new messages have been posted. You can have the Outlook Newsreader synchronize (update) newsgroups that you've subscribed to automatically: 1. Click the news server folder in the Outlook Newsreader folder list. 2. To change the synchronization settings for a newsgroup, select the newsgroup and then click the Settings button. 3. Choose the method for updating the messages in this newsgroup. 4. Click the Sync Account Now button to update each of your newsgroup subscriptions according to your selected settings. If you aren't currently connected to the Internet, you may have to respond to prompts to connect. ~~~~~
Sending a Happy Birthday e-mail? Or maybe you need to congratulate someone. Dress up the message with stationery! Using the HTML message format in Microsoft Outlook(R) 2000, you can choose from many designs of stationery for the greeting or announcement you want to send or even for your everyday e-mail. With the stationery you choose, Outlook provides appropriate fonts, images, and background colors for your message. Here's how to create a message using stationery: - Click Inbox - On the Actions menu, point to New Mail Message Using - Click More Stationery - Click the one that appeals to you ~~~~~
You probably already know that organizations that sell e-mail addresses make use of computer programs that scan Web pages and newsgroups to harvest e-mail addresses. So, if you display an e-mail address on a Web page or when posting to newsgroups, you'll most likely end up on someone's junk e-mail list. Simply alter your e-mail address to trick search programs but not confuse users. For example, if your e-mail address is nicole@danger.com, change it to nicoleNOJUNKMAIL@danger.com. Most users will know to remove NOJUNKMAIL from the address before using it, but the nefarious search programs will not! ~~~~~
One of the biggest problems you're likely to encounter in newsgroups is that many newsgroup messages don't really apply to the newsgroup topic. You may find messages that are promoting get-rich-quick schemes, advertisements for Web sites offering pornographic content, bogus stock market advice, and many other off-topic messages. This situation makes it difficult to sort through and find the message that you really want to read. The Outlook Newsreader provides you with several ways to filter newsgroup messages. You can create a quick filter that simply deletes messages from specified people. You can also create a more complex filter that processes newsgroup messages based on content. However, be aware that no rule you can create for filtering newsgroup messages can possibly be 100 percent effective in blocking every message that you may find offensive. Use common sense and realize that if you are truly offended by messages in certain newsgroups, you may be better off avoiding those newsgroups entirely. ~~~~~
Wanting to archive your Outlook data, but don't have a CD-Burner? The .pst file is usually too large to fit onto a single floppy disk. If you want to manually back up your entire .pst file to a set of floppy disks, use a disk splitting or compression utility such as WinZip. ~~~~~
Outlook actually uses the Outlook Express Newsgroup Reader to provide you with access to newsgroups. You won't really notice too much difference, except that you'll have a second program running alongside Outlook. Just as you must specify which mail server Outlook should access to send and receive e-mail messages, you need to specify which news server to access for newsgroups. Your ISP will provide this information. The server you want will be called either the news server or the NNTP server -- these two are the same thing. Subscribing to newsgroups offers you one big advantage -- you don't have to search through thousands of available newsgroups to find your favorites. When you subscribe to a newsgroup, that newsgroup appears on your folder list in the Outlook Newsreader. You can then go directly to that newsgroup by selecting it from the folder list. ~~~~~
Outlook normally saves all sent messages in your Sent Items folder, but you can turn off this option if you don't need to keep copies of everything you send out. But then suppose you are suddenly put in charge of an important project and need to turn this feature back on again? Follow these steps to file your sent messages automatically: 1.Choose Tools, Options to open the Options dialog box. 2.Click the E-Mail Options button. 3.Click the Save Copies of Messages in Sent Items Folder option so that a check mark appears in the check box. 4.Click OK to close the Options dialog box. It can be extremely handy to have copies of your sent messages available when your boss asks you for a copy of that urgent e-mail you sent last week that she accidentally deleted. Or just use them for record keeping and making sure that you actually remembered to send that urgent message last week. ~~~~~
Ever receive a spam message with instructions to respond with "Remove" in the subject line to get off that particular mailing list, but, after complying, you STILL receive spam from that address? What's up with that? Well, many sneaky spammers use the "Remove" instructions to get you to send an e-mail CONFIRMING that their spam has reached an actual address. So, In the future, just delete those messages without replying... chances are the spammer will stop sending the annoying e-mails! ~~~~~
Using HTML as your message format in Outlook 2000 allows you to add still or animated pictures from your local drive, from a network, or even from the Internet. And you can add a border around the picture and specify the picture's position within the message body. Here's how to do it: - With the HTML message open, position the insertion point within the message body - On the Insert menu, click Picture - In the Picture source box, use the Browse button find the picture you want to use (GIF or JPEG) Note: You can change the settings after closing the dialog box by right-click the picture, and then clicking Properties on the shortcut menu. ~~~~~
Go to MS
Outlook 2000: Technology Quick Tips #71 - 75
Events
Calendar What's
New
|